MINUTES OF NETBALL UPPER CLUTHA MEETING

HELD 19^TH MARCH 2008 AT 7PM

HIRE CENTRE CONFERENCE ROOM

ANDERSON ROAD

WANAKA

PRESENT: Anne Cooper, Carolyn Hay, Karen Ruddenclau, Pauline Thompson, Tess Hellebrekers, Mandy Knight, Teresa Alexander, Margo Ecroyd, Jo Stock (Pioneer Rep), Sonya Bostock (Hawea Rep), Cecilia Cowien, Tash Lake (Cromwell Reps), Kim Marshall (Mouwahu Rep).

APOLOGIES: Nicky Allum.

Anne welcomed everyone to the meeting and introduced the new committee which was elected at the recent AGM. She asked that the club reps introduce themselves. Kim said she was at the meeting from Mouwahu but this name could change. There was a nomination to fill the vacant position of Representative Co Ordinator. Anne nominated Mandy Knight, seconded by Teresa. Mandy was welcomed onto the committee.

A full committee this year. Tess is happy to do the draw again.

MINUTES FROM LAST MEETING HELD 19 SEPTEMBER 2007 READ: Carolyn/Sonya

MATTERS ARISING: The voucher for Ed was given to him. With a bit of juggling the college formal date has been changed and the Bush Road tournament moved to the end of the school holidays. It all looks good for our Under 17 reps this year with no obvious clashes of dates to hold them back. Kate McKenzie-Smith is happy to coach this team. Level 1 coaching course date set 26^th May. Most coaches attended this course last year so there will be further modules to do for these people. We need at least 11-15 people to attend for it to happen.

There is nothing planned at this stage for a senior tournament. Maybe we could play this through clubs rather than choosing rep teams. All seniors can be involved then. Look at inviting surrounding centre senior teams. The annual Vincent tournament is on May 17, this could be a good day to hold our senior tournament. MAC is hosting their year 9-10 tournament on May 25^th.

Accepted: Karen/Carolyn.

INCOMING CORESPONDENCE:

• New Zealand Netball Championships format announced. (Tabled for all present to read)

• Coach Development Module’s registration form. Discussed that this sort of workshop would be good circulated around the centres so more out of town people could attend. Mid week from 6-9pm means traveling participants need to finish work early to get there on time. This is not always practical.

• Letter from Mount Aspiring College outlining their rental increases for 2008.

• Letter from Mead & Stark informing us of the costs to now prepare our financial statements. After a discount, this is now going to cost us $780.00 plus GST.

The committee discussed the high costs of doing this job. Carolyn has approached the bank to see if they can do this for us. Unfortunately not. Anne is to approach Cook Adam for a quote to prepare them for us.

Accepted Sonya/Tash

OUTGOING CORRESPONDENCE: Nil

TREASURERS REPORT: Carolyn read her financial report. See attached.

Accepted Carolyn/Margo

UMPIRES REPORT

PRIMARY GRADE NIL

GAME DEVELOPMENT

GENERAL: Teresa has set up a netball blog site on the internet. The aim is to inform all interested people of what is happening in our centre. Asked the permission of all in attendance at the meeting to use their names and maybe the occasional photo to publicise our centre. Everyone agreed it was a good idea.

Margo talked about the necessity of sitting the centre theory test every 2 years as we do now.

A motion was put to the meeting:

• All new players to the Upper Clutha A & B grade competition who haven’t sat and passed local theory in the last 3 years are to sit this before first competition game. This motion will be reviewed annually. Passed unanimously.

Accepted Margo/Tash

Margo is to send out a note outlining the new rule changes.

Pauline has suggested the Future Ferns will play Term 2 only.

College and Karate clubs are going to be at courts with food as fundraising ventures on alternate Saturdays.

Sonya (Hawea) talked about grading day format. We will discuss this further after registration night.

Duty team discussion – will look at also after numbers and team configuration.

The options for how our competition will run this season were put to the committee. We decided there were 3 options. These were:

OPTION 1

• A Grade - Friday Night all season (meaning B Grade Thursday night all season)

No votes

OPTION 2

• B Grade - Friday Night all season (meaning A grade Thursday night all season)

7 votes

OPTION 3

• A Grade - Friday night for first half of the season (meaning B Grade play Friday night 2^nd half)

• B Grade - Friday night for first half of the season (meaning A grade play Thursday night 2^nd half)

7 votes

As there was a tie on votes, president has casting vote.

Option 3 has 8 votes.

The season competition will be as follows:

Start of the competition, A grade will play on Friday night. B grade will play on Thursday night. Swap over at the end of Round 1.

If we have 3 grades, the 3^rd grade will be called Senior Reserve and this grade will be played over both nights.

This format will be reviewed annually.

Registration night Thursday 3^rd April at Finchy’s. Team fees of $600 to be paid along with registration form.

Executive committee meeting following registations.

Meeting closed at 8.30pm